Workstation Minimum Requirements

Here we concentrate on Regulation 3 of the Health and Safety (Display Screen Equipment) Regulations 1992. All workstations should meet the minimum requirements.
Display Screen
Should be fit for purpose, flicker free for 90% of users, adjustable brightness and contrast, screen should be adjustable (tilt and swivel), no glare and reflections.

Should be fit for purpose and promote user comfort.

Work Desk
Should be fit for purpose, of adequate size and dimension, document holder where necessary for data input.

Work Chair
Allow users to achieve comfortable posture, adjustable height, back support adjustable and tiltable, footrest may be necessary if user cannot place feet flat on floor.

Sufficient space to allow for a change of posture, free movement of legs and feet under workstations,  work surface at suitable height comfortable position of arms and wrist.
  • Space should be a minimum of 11 cubic metres per person.
    Source - The Workplace (Health, Safety & welfare Regulations).

Should be fit for purpose, illuminate entire room, no imbalance between dim and bright areas, no glare and reflections at workstations, anti-glare filter considered as last resort.
  • General lighting levels are recommended 500 lux (general works) - 1500 lux (fine detailed works).
    Source - The Workplace (Health, Safety & welfare Regulations).

Noise distractions from office equipment i.e. printers, photocopiers, shredders, etc should be reduced to levels that do not effect the concentration.

Control ventilation & humidity in order to combat dry heat from work equipment causing user discomfort.
  • Temperature recommended 19 -23 degrees centigrade (minimum level 16 degrees centigrade).
  • Fresh air minimum 8 litres per second per person of clean, outdoor circulated air.
  • Humidity levels should be maintained between 40 and 60%.
    Source - The Workplace (Health, Safety & welfare Regulations).

Reduce to negligible levels. However negligible levels of radiation is omitted from modern display screen equipment that no action should be required.

Task Design & Software
Poor task design may cause the user stress, software should be fit for purpose, not cause users problems or obstacles, ease of use and adaptability, feedback on system performance, provide help pages, format and pace should be appropriate to the task and workers abilities, performance monitoring facilities should only be used with the users knowledge.

Office Workstation